If your workflow involves storing confidential information in Microsoft Word or other Office applications, you may want to consider password-protecting your documents. For example, you may need to store a Word document that contains confidential information in a public folder so that others can easily access it. In this case, you should probably encrypt the file and share the password only with those who need to access the document. Follow this guide as we tell you how to password protect a Word document.
Microsoft Word: password protect a document in Windows
It is always recommended to put a strong password on your documents that contain confidential information. Now, follow these steps to password protect your Word document in Windows.
- Launching Microsoft Word on your Windows machine and open a document.
- To go Archive > click Protect document > click Encrypt with a password.
- Now enter your desired password and click OK. You will have to re-enter your password again to confirm, do that and press OK.
- Once this is done, you will have password-protected your Word document. Now when you close and reopen your document, it won’t open without entering the password.
Microsoft Word: encrypt a document on a Mac
Follow these steps to put a password in a Word document in a Mac.
- Launch Microsoft Word on your Mac and open a document.
- On the tape above, hit review > click To protect > click Protect document.
- Now set your desired password to open the document and click OK. You will be asked to re-enter the password to confirm, do that and press OK.
- You can also set a password to modify the document.
This is how you can encrypt your document in Microsoft Word so that if someone tries to break into your account, they won’t be able to steal your confidential information. Also, you can repeat these same steps on a PC or Mac to password protect a PowerPoint presentation or even an Excel workbook.