Microsoft Word: transcribe or dictate audio with Word online

Microsoft Word is a great writing app, but we’ve always wanted an easy way to convert speech to the text within this app. As journalists, we spend far too much time transcribing recorded audio from interviews and even converting voice memos into written text. Microsoft recently released a new feature for Word with which you can do both. Follow this guide and it will walk you through the easy steps that allow you to transcribe an audio in Microsoft Word.

Microsoft Word: how to transcribe an audio file

To start transcribing an audio file into Microsoft Word, follow these steps.

  1. To go Microsoft Word online and log in on your bill.
  2. Once you have logged in, create a new document.
  3. On the Home tab, press the Arrow down right next to Dictate and click Transcribe.
  4. Now you will see two options: Upload audio and Start recording.
  5. Go ahead and hit Upload audio to upload an audio file for transcription. This takes a bit of time, so don’t close the window or refresh the page while the file is loading. One more thing to note is that you can only upload audio files in wav, M4a, mp4, and mp3 formats.
  6. Once this is done, the transcript will be available to you in the panel below.
  7. Now that your file is transcribed, you can edit a segment by clicking on the pencil icon. Once you have finished making changes, press the tick icon to confirm.
  8. Furthermore, you can also add the full transcript to a document by clicking Add all to document or you can even add a specific section by hovering over the section and clicking +.
  9. You can also play around with the audio controls if you want to listen to the audio file for corrections.
  10. Besides uploading audio, you can also record your audio and transcribe it in real-time.
  11. To do that, again from the Home tab, press the Arrow down right next to Dictate and click Transcribe.
  12. Click Start recording start.
  13. Once you’ve finished recording, press Save and transcribe now to save your file.
  14. After this, you can repeat the steps above to edit or make changes.

Transcribe audio to text for free online

If you’re looking for alternatives that offer much of the same functionality, don’t worry, we’ve got you covered. Check out these other options. it is a good choice for someone who wants to record and take notes in real-time. Otter is a payment service that is available both online and on smartphones. All you need to do is sign up with your email ID and you’re done. It is also quite easy to use. You can simply import an audio file for transcription or you can record audio in real-time. Also, when your audio has been transcribed, you have options to edit it, share it or you can even export the text or audio if you prefer. Otter offers up to 600 minutes per month on the free tier. However, if you really like the services and don’t mind spending on the features, you can get Otter Premium for $ 9.99 a month (roughly Rs. 735) or $ 99.99 a year (roughly Rs, 7,355). Additionally, there is also Otter for Teams that allows you to transcribe Zoom meetings. This costs $ 30 a month (approximately Rs. 2,207) or $ 720 a year (approximately Rs. 52,970).


A description is another great transcription service, but unlike Otter, it is only available as an application for Windows and Mac. So once you have the application installed on your computer, all you need to do is sign up for the service and you’re good to go to transcribe. Descript has all the options that allow you to record, add an audio file, edit it, share it, etc., but the problem here is that you only get three hours of transcription time on the free tier. If you want to continue using Descript, you will have to go for a Creator account that costs $ 15 a month (approximately Rs. 1,107) or if you want the best of the best, you can go for the Pro account that costs $ 30 a month (approximately Rs. 2,207 ).

Google docs

Google docs It may not be as feature-rich as the other transcription services on this list, but if you simply want to take notes as you speak, look no further. Of Google offering. To start recording your voice, open Google Docs on your computer> create a new document> click Tools> click Voice Typing. Now all you need to do is talk and Docs will do the rest for you. Of course, you will have to modify your document a bit, but isn’t it better to modify a document than to write an entire one? And the good thing is that all of this is free.

Write it down in the comments if you prefer Google Docs voice typing or are willing to pay the premium for other transcription services.

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